A report that details all outstanding money you owe to suppliers on behalf of clients broken down by age of debt e.g. 30 days 90+ etc
The Aged Client Creditors Report details the expenses (disbursements) that you have received on behalf of your clients but not yet paid. The report groups and sorts the amounts according to the number of days outstanding.
Prior to generating the report you are able to customise the way the information is presented to you via the following options:
1. Date Range - This report is an 'As At' report. This means that technically it is not a date range, but more a Date To. It only shows transactions up until that day.
2. Select Owner - If you leave this as 'All' it will show all transaction regardless of who the Matter Owner is. However, if you choose a name from the dropdown, the report will only show you those outstanding expenses for matters where that person is the matter owner.
3. Select Primary FE - If you leave this as 'All' it will show all transaction regardless of who the Primary FE is. However, if you choose a name from the dropdown, the report will only show you those outstanding expenses for matters where that person is the Primary FE.
4. Select Sort Order - You are able to sort by:
a. Client (or Matter if selected below) - Choosing this option will sort by Client, however if you click on the checkbox called Use matter instead of client, choosing this option will sort by matter.
b. Client Surname
c. Total - This will appear in descending order.
d. Current - This will appear in descending order.
e. 31 to 60 - This will appear in descending order.
f. 61 to 90 - This will appear in descending order.
d. 90 plus - This will appear in descending order.
e. Owner
f. Primary Fee Earner
5. Show Detail - If this tick box in not ticked the report will only provide you with totals. Whereas if it is on (see second image below) you will have additional details such as invoice #, date of invoice, matter details etc
With Detail
6. Don't Show Credits - The aged debtors report includes any credits the business owes to clients (e.g. if the client have overpaid or something similar). The report will then adjust the totals accordingly. If you tick this checkbox then you will only see unpaid invoices.
7. Use Matter instead of Client - by ticking this box, this change applies throughout the report. For example, the grouping of the data will be by Matter rather than Client regardless of the sort order you have selected. Also, this means point 2 above "Client” will change to “Matter” instead and the data in that column will be the Matter number and not the client.
8. Separate page for each fee earner - This is only relevant when you have chosen Primary Fe Earner or Owner as the select sort order
Once the report is generated the information you get (assuming you have the show detail checkbox ticked) is:
1. As At - the Date you chose
2. Client - this will show the client name as well as the the phone number of that client
3. Total - This shows the total for the client of all outstanding invoices owed by that client
4. Current - Any invoices issued 30 or less days ago
5. 31 - 60 - Any invoices issued between 31 and 60 days ago
6. 61 - 90 - Any invoices issued between 61 and 90 days ago
7. 90+ - Any invoices issued more than 90 days ago
8. Invoice / Credit details - Invoice #, date of invoice, matter details, outstanding invoice amount. Similarly, details for the credit
9. Total - The total at the bottom is a combined total of all outstanding amounts across all aged creditors that appear on that report
