Entering a Matter Expense/Disbursement

To enter a Matter Expense, follow the steps in this article to access the Spend Money window.

When the Update Spend Money window opens up, enter the date incurred and date paid. Next, choose whether the expense is Paid or Unpaid. You can leave it as Unpaid if this expense is an anticipated disbursement.

Click on the Invoice Text field and enter what the expense is for. This is the text that will appear on the invoice you send out to the client.

From the Class dropdown menu select Matter Expense. Then to the right of the matter field, click on the briefcase icon, and the select matter dialogue box will open up. Click on the matter the expense is for, and then click on the Select button.

If you chose that this expense was Paid, then you would also need to select the Bank a/c that this expense is being paid from and from the Type dropdown menu how this expense was paid. Then select the Payee from the drop down menu. If the payee isn’t listed, you can type in the payee’s name, and when you save this expense, SILQ will bring up a message asking if you would like to save this Payee so they are available in the drop down list next time.

Enter the amount of the expense and then select the GST Type from the drop down menu

On a GST exclusive matter, there is an option in the GST Type dropdown list called No GST (Charge GST). This allows you to enter a matter expense with no GST, but when the invoice is generated the client will be charged with the GST included.

Next click on the icon to the right of the Expense a/c field to choose an expense account to allocate this payment to.

Once you have completed all the relevant fields click on the Save button.